If your company is involved in M&A or other sensitive business transactions, you’ll need secure data room providers to guard confidential documents from being viewed to unauthorized people. These are certified vendors that provide software-as-a-service that complies with digital standards for document storage and file sharing. They also offer a variety of tools that can help your M&A process from due diligence to closing the deal, including electronic signature solutions.
Certain VDRs specialize in specific industries. For instance, iDeals has been widely used by M&A advisors and life sciences companies for due diligence. CapLinked is also a good option for real estate transactions, fundraising and asset sales.
When you are comparing the top secure data rooms, make sure you choose features that allow you to keep track of who is using your documents and how often. Some providers of data rooms secure data room make documents watermarkable, block screen shots and block downloads to reduce the risk. They also provide security timeouts as well as granular settings for users to increase security of data. Digify, for instance is a data security tool that prioritizes dynamic watermarking, screen shield, as well as a robust profile for users.
Accessibility is another important factor. You must choose a reliable company with 24/7 access and is compatible with your current systems. A top online data room provider should also provide an easy-to-use and streamlined interface. It will also have an intuitive search feature that will have a central index, as well as secure folders to share and download data.